Privacy Policy

Last Updated: 2026

PowerFile ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

1. Information We Collect

1.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Register for an account
  • Use our services
  • Contact our support team
  • Subscribe to our newsletter
  • Participate in surveys or promotions

This information may include:

  • Name and email address
  • Company name and job title
  • Billing and payment information
  • Account credentials
  • Communication preferences

1.2 Usage Data

We automatically collect certain information when you access our Service, including:

  • IP address and device information
  • Browser type and version
  • Pages visited and time spent
  • Referring website addresses
  • Operating system and platform
  • API usage and request logs

1.3 File Data

When you use PowerFile to create, edit, or analyze presentations, we may temporarily process:

  • PPTX files and their contents
  • Images, charts, and embedded media
  • Metadata associated with your files
  • Generation templates and configurations

1.4 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

  • Maintain your session and preferences
  • Analyze site traffic and usage patterns
  • Personalize your experience
  • Provide security features

2. How We Use Your Information

We use the collected information for various purposes:

  • Service Delivery: To provide, maintain, and improve our PPTX automation services
  • Account Management: To create and manage your account, process payments, and handle subscriptions
  • Communication: To send you service updates, technical notices, security alerts, and support messages
  • Analytics: To analyze usage patterns, monitor service performance, and improve user experience
  • Security: To detect, prevent, and address technical issues, fraud, and security vulnerabilities
  • Legal Compliance: To comply with applicable laws, regulations, and legal processes
  • Marketing: To send promotional communications (with your consent where required)

3. How We Share Your Information

We may share your information in the following circumstances:

3.1 Service Providers

We may share information with third-party service providers who perform services on our behalf:

  • Cloud hosting and infrastructure providers
  • Payment processing services
  • Analytics and monitoring tools
  • Customer support platforms
  • Email delivery services

3.2 Business Transfers

If PowerFile is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.

3.3 Legal Requirements

We may disclose your information if required to do so by law or in response to:

  • Valid legal processes (subpoenas, court orders)
  • Government or regulatory requests
  • Protection of our rights, property, or safety
  • Emergency situations involving personal safety

3.4 With Your Consent

We may share your information for any other purpose with your explicit consent.

4. Data Storage and Security

4.1 Data Storage

Your data is stored on secure servers provided by trusted cloud infrastructure providers. We implement appropriate technical and organizational measures to protect your information.

4.2 Security Measures

We employ industry-standard security practices including:

  • Encryption of data in transit and at rest
  • Regular security audits and vulnerability assessments
  • Access controls and authentication mechanisms
  • Employee security training and confidentiality agreements
  • Incident response and disaster recovery procedures

4.3 Data Retention

We retain your information for as long as necessary to:

  • Provide our services to you
  • Comply with legal obligations
  • Resolve disputes and enforce agreements
  • Maintain business records

File data is typically deleted within 30 days of processing unless you have saved it to your account.

5. Your Privacy Rights

Depending on your location, you may have the following rights:

5.1 Access and Portability

  • Request access to your personal information
  • Obtain a copy of your data in a portable format

5.2 Correction and Update

  • Correct inaccurate or incomplete information
  • Update your account details at any time

5.3 Deletion

  • Request deletion of your personal information
  • Close your account and remove associated data

5.4 Objection and Restriction

  • Object to processing of your information
  • Restrict how we use your data
  • Opt-out of marketing communications

5.5 Exercising Your Rights

To exercise any of these rights, please contact us at privacy@powerfile.io. We will respond to your request within 30 days.

6. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws different from your jurisdiction.

When we transfer your data internationally, we ensure appropriate safeguards are in place, such as:

  • Standard contractual clauses approved by regulatory authorities
  • Data processing agreements with service providers
  • Compliance with applicable data protection frameworks

7. Children's Privacy

PowerFile is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child without parental consent, we will take steps to delete such information.

8. Third-Party Links and Services

Our Service may contain links to third-party websites, applications, or services. We are not responsible for the privacy practices of these external entities. We encourage you to review their privacy policies before providing any personal information.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

  • Posting the updated policy on our website
  • Updating the "Last Updated" date
  • Sending email notifications (for significant changes)

Your continued use of the Service after changes become effective constitutes your acceptance of the revised policy.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information is collected
  • Right to know if personal information is sold or disclosed
  • Right to opt-out of the sale of personal information
  • Right to deletion of personal information
  • Right to non-discrimination for exercising CCPA rights

We do not sell your personal information.

11. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA) or United Kingdom, you have rights under the General Data Protection Regulation (GDPR):

  • Right to access your personal data
  • Right to rectification of inaccurate data
  • Right to erasure ("right to be forgotten")
  • Right to restriction of processing
  • Right to data portability
  • Right to object to processing
  • Right to lodge a complaint with a supervisory authority

12. Do Not Track Signals

Some browsers include a "Do Not Track" (DNT) feature that signals to websites you visit that you do not want to have your online activity tracked. Currently, there is no uniform standard for recognizing DNT signals, and we do not respond to DNT signals at this time.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

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